You can start to type in Fred Smith's e-mail address to send him a confidential e-mail and have Outlook tragically yet quietly auto-complete to an extremely interested competitor named Fredrica Jones.
Also, you can spend several careful minutes crafting that clever and important business e-mail, hit send, and then panic several seconds later when you remember you made a critical typo. A colleague, already inflamed from being told off sent an angry e-mail about not having received some crucial information. Upon finding out they had the information all along, they sheepishly followed up with an e-mail apologizing, stating they had overlooked the vital information.
I have goofed-up both ways (although not simultaneously and not critically) and enabled these tips to protect myself.
Disable Address Auto-complete:
- Click "Tools", selecting "Options".
- When the "Options" multi-tabbed dialog box appears, click the "Preferences" tab.
- Click "E-Mail Options".
- When the "Advanced E-Mail Options" dialog appears, uncheck "Suggest names while completing To, CC, and Bcc fields".
- Click "OK" to close the dialog box.
Enable 1 minute delay for outgoing messages:
- Go to Tools | Rules and Alerts
- Click on New Rule
- Select Start from a Blank Rule
- Select Check Message After Sending
- Ignore the 'Conditions' list, just click Next to advance
- Click Next again - you will be prompted with another dialog that asks "This rule will be applied to every message you send. Is this correct?"
- Click Yes
- Select the "defer delivery by a number of minutes" option and specify the number of minutes that you wish to delay your outgoing email.
- Hit OK
- Don't enable any exceptions
- Name your rule sometting like "Sending Delay Rule"
- Click Finish
I use a 1 minute delay, long enough for me to catch mistakes, but short enough that I'm not anxiously waiting for my message to send.
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